Last updated 492 days ago by Patrick Mann
Version 1.0, Oct.2, 2011
Accepted: Oct.2, 2011
Compliance with Legislation
OUR COMMITMENT TO YOUR PRIVACY
The Carbon Commons is committed to protecting your privacy. We adhere to the following principles to protect your privacy:
Updates to Policy
Summary of Privacy Principles
Carbon Commons has a designated Privacy Officer to respond to any complaints or inquiries with regards to how we use your Personal Information. The Privacy Offer is responsible for overseeing our compliance with PIPEDA. You may contact our Privacy officer by sending an email to email@example.com
The aim of the Carbon Commons includes the development of collaborative environments which will encourage innovation and creativity. The Carbon Commons web portal provides a common, shared site in which the industrial and academic communities can recognize and develop common practices, share data and applications, and create new solutions to global carbon emissions and storage problems.
Information about yourself that you share. This is the profile that your contacts and other members of the commons see about you. You have control over what you share, and you can update information at any time.
Communication. We help and encourage you to communicate with contacts and other members through messaging, blogs, files, pages, discussions, applications and other methods. Some of this is one-to-one, some of it is in groups, and some of it is public discussion. You decide how much or how little you wish to communicate to individuals or groups.
We will obtain your express consent prior to using or disclosing your Personal Information for a purpose that is not described within this policy, or that we did not identify to you at the time of collection.
When dealing with certain legal, medical, or security issues, we may be required by law to disclose your Personal Information without seeking or obtaining your consent.
You may also withdraw your consent with respect to the use of your Personal Information for the purposes described in this policy at any time, subject to legal or contractual restrictions and reasonable notice, by e-mailing us at firstname.lastname@example.org, and providing us sufficient personal identifiers so we can act effectively on your request.
Collection of Information
"Personal information" (or similar terms such as "personally identifiable information") is information about an indentifiable individual. It includes such things as name, age, gender, educational background and performance, occupation, contact information, financial information and other information which can be linked to an individual's identity. It does not apply to the information of non-individuals, such as corporations and business entities and, generally speaking, to business contact information of individuals.
In order for you to properly user our Websites you may be required to provide certain Personal Information to us pertaining to yourself and/or your institution or business. In doing so we may collect the following information: first and last name, email address, telephone number, mailing adress, interests, skills, location, institution or business and icon (photograph).
We collect your personal information in the following ways:
3. Contacts Information In order to connect with others you may use the Services to send invitations either to their Commons profile or email addresses of people you know if they have not registered. The names and email addresses of people whom you invite will be used to send your invitations and reminders, Please note that when you send an invitation to connect to another member, that member will have access to your email address because it is displayed in the invitation. Your contacts will also have access to your email address. You may not invite anyone you do not know and trust to connect with you.
4. Usage Information We receive information when you interact with and use the website and applications. For example, we know when you join groups, share pages and other resources, create a blog, etc.
6. Log Files, IP Addresses and Information about your Computer and mobile device An IP address is a number that is automatically assigned to your computer whenever you are surfing the internet. Web servers (computers that “serve up” web pages) automatically identify your computer by its IP address. When clients or visitors request pages from our Websites, our servers typically log their IP addresses. Your IP address may personally identify you depending, in part, on the naming standards followed by your internet service provider. However, we do not use or disclose this information other than for system administration, statistical purposes, to report non-personal aggregate information to others, and to track the use of our Website. Still, you may wish to ask your internet service provider about their policies and practices regarding naming standards.
We reserve the right to use IP addresses to identify a visitor when we believe it is necessary to enforce compliance with the following: (a) to fulfill a government request; (b) to conform with the requirements of the law or legal process; (c) to protect or defend our legal rights or property, our Website, or other users; or (d) in an emergency to protect the health and safety of our Website’s users or the general public.
Due to the communications standards on the internet, when you visit the Website we automatically receive the URL of the site from which you came and the site to which you are going when you leave the Website. Carbon Commons also receives the internet protocol (“IP”) address of your computer (or the proxy server you use to access the World Wide Web), your computer operating system and type of web browser you are using, email patterns, your mobile device (including your UDID) and mobile operating system (if you are accessing the Website using a mobile device), as well as the name of your ISP or your mobile carrier. This information collected can include, among other things:
7. Rights to Access, Correct and Eliminate Information About You You have a right to access, modify, correct and eliminate the data you supplied. If you update any of your information, we may keep a copy of the information that you originally provided to us in our archives for uses documented in this policy. You may request deletion of your information at any by contacting Carbon Commons. We will respond to your request within 30 days. Please note, however that information you have shared with others, or that other members have copied, may also remain visible even if you request its deletion.
8. Data Retention The commons will retain your information for so long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce this Agreement.
Uses of personal information
2. Communications We will communicate with you through email, notices posted on the website, messages to your inbox, or through other means available through the service. We may send you a series of emails that help inform members about the services and features, and we will also send you service messages relating to the functioning of the services. You can change your e-mail and contact preferences at any time by logging into your account and changing your settings related to your email notification choices.
3. Member Communications Many communications you initiate through the commons (e.g., an invitation sent to a non-User) will list your primary email address and name in the header of the message. Messages you initiate may also provide aggregate information about your profile and contacts (for instance how many people are in your contacts list), but will not list the people to whom you’re directly connected. Other communications that you initiate through the Commons website, like a request for an introduction, will list your name as the initiator but will not include your personal email address contact information. Your contact information will only be shared with another member if both of you have indicated that you would like to establish contact with each other.
4. Customized Content We use information you provide to us to customize your experience on our website. For example we will display the names of new Users who have recently joined your network, or recent status updates from your connections.
5. Sharing Information with Third Parties The Carbon Commons takes the privacy of our Users very seriously, and we do not sell, rent, or otherwise provide your personally identifiable information to third parties, except as described in this policy. We will also not share other personal information not published to your profile or generated through engagement with other services (Groups, blogs, pages, etc.) without your explicit consent or to carry out your instructions unless disclosure is reasonably necessary in our opinion to: (1) comply with legal process, including, but not limited to, civil and criminal subpoenas, court orders or other compulsory disclosures; (2) enforce this Agreement; (3) respond to claims of a violation of the rights of third parties, whether or not the third party is a member, individual, or government agency; (4) respond to customer service inquiries; or (5) protect the rights, property, or personal safety of Carbon Commons, our members or the public.
6. Carbon Commons External Developers We collaborate with and allow third parties to develop applications and functionality in conjunction with and outside of the Commons. These third parties are either partners with whom we have negotiated an agreement to provide services or developers who have agreed to our developer terms in order to build applications. Both the negotiated agreements and our Application Programming Interface (API) terms and conditions contain restrictions on access, storage and use of your information.
We may provide aggregated anonymous data about the usage of the Services to third parties for purposes that we deem, in our sole discretion, to be appropriate, including to commercial and government funders of the Commons.
Also, despite our agreements and technical steps taken to restrict access to and avoid possible misuse of information, we may not screen or audit all services and applications. We also cannot guarantee that any Commons Developer will abide by our agreement. You agree that your use of our services is on an “as is” basis and without any warranty.
7. Polls and Surveys If you use any Commons application or service, the Developer may access and share certain information about you, such as non-public profile information and information visible only to your groups or contacts. We make contractual and technical efforts to restrict this information to the minimum necessary to successfully develop and test such applications, but again we cannot guarantee that any Commons Developer will abide by our agreement. You agree that your use of our services is on an “as is” basis and without any warranty.
Polls and Surveys may be conducted by the Commons, Commons members or third parties. As a member, you may be invited to participate in polls and surveys from the website. Your selection may be random, or it may be based on your non-personally identifiable information, such as job title, geography, company size and/or industry. Whether or not you decide to participate in a poll or survey is completely up to you.
8. Search We offer search services to help find information and learn more about other members and resources. We use information from User profiles and contributions to Groups, Pages, and Answers to inform and refine our search service.
9. Blogs, Discussion Posts and other Services If you post to any blog or discussion group you should be aware that any personally identifiable information you choose to provide there can be read, collected, or used by other members if you give them access permission, as well as developers and other third parties, and could be used to send you unsolicited messages. The commons is not responsible for the information you choose to submit. Also, some content in Groups may be public and searchable on the internet if the Group owner has opened the group for public discussions. You can delete your posts at any time. However, please note that ideas you post and information you share may be seen and used by other members, and we cannot guarantee that other members have not made copies of or use the ideas and information that you have shared.
Disclosure of Personal Information
The Carbon Commons will not disclose any Personal Information which relates to you without your consent, except
Disclosures to Others as the Result of a Change in Control or Sale of Carbon Commons
We may also disclose your personal information and other information you provide to another third party as the result of a change in control of the company. Any third party to which Carbon Commons transfers or sells assets will have the right to continue to use the personal and other information that you provide to us.
Compliance with Legal Process
It is possible that we may need to disclose personal information, profile information and/or information about your activities as a Member when required by legal process, or if the Carbon Commons has a good faith belief that disclosure is necessary to (a) investigate, prevent or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (b) to enforce the User Agreement, to investigate and defend ourselves against any third party claims or allegations, or to protect the security or integrity of our site; and/or (c) to exercise or protect the rights, property or personal safety of Carbon Commons, our members, employees, or others.
The Carbon Commons will retain your information for so long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce this Agreement.
Keeping in mind the purpose of its use, Carbon Commons will make every reasonable effort to keep your Personal Information as accurate and complete as possible.
Safeguarding Personal Information
Your Personal Information is kept in strict confidence. Carbon Commons utilizes appropriate security safeguards to keep your information confidential and secure. Only authorized personnel have access to your Personal Information and we do not release your Personal Information to third parties other than those third parties that are necessary to satisfy the Purposes (as defined above) for which the Personal Information was collected, including third party service providers, or in accordance with privacy legislation. We require third party service providers to safeguard your Personal Information by implementing privacy policies and procedures equivalent to or greater than our own.
Access to Personal Information
You have a right to access, modify, correct and eliminate the data you supplied, subject to some exceptions set out in the legislation. For example, organizations are required to refuse to provide access to information that would reveal Personal Information about another individual. If access is refused, in whole or in part, we will provide the reasons for the refusal. In some cases where exceptions to access apply, we may withhold that information and provide the requesting individual with the remainder of the record. If you update any of your information, we may keep a copy of the information that you originally provided to us in our archives for uses documented in this policy. You may request deletion of your information at any by contacting Carbon Commons. We will respond to your request within 30 days. Please note, however that information you have shared with others, or that other Members have copied, may also remain visible even if you request its deletion.
Upon request, we will make readily available to individuals specific information about its policies and practices relating to the management of Personal Information.
Unsolicited Emails and Telephone Calls
Please do not share/send Personal Information (and particularly financial/credit card information) in response to any unsolicited e-mail or telephone call that appears to come from Carbon Commons or its affiliated brands. We will not contact you and ask for such information; such information is only submitted when accessing our Websites or when speaking with an authorized representative.
Your Information Choices
1.Accessing and Changing Your Account Information You can review the personal information you provided to us and make any desired changes to the information you publish, or to your settings including your email and contact preferences, at any time by logging in to your. Please be aware that even after your request for a change is processed the Commons may, for a time, retain residual information about you in its backup and/or archival copies of its database.
2. Default Settings Because member may use and interact with Commons in a variety of ways, and because those uses may change over time, we designed our settings to provide our users granular control over the information they share. We encourage our Users to review their account settings and adjust them in accordance with their preferences.
3. Closing Your Account You can close your account by emailing a request to Carbon Commons support (email@example.com). If you close your account, we will remove your name and other personally identifiable information from our publicly viewable database. If you close your account, we have no obligation to retain your information, and may delete any or all of your account information without liability. However, we may retain certain data contributed by you if the Commons believes it may be necessary to prevent fraud or future abuse, or for legitimate business purposes, such as analysis of aggregated, non-personally identifiable data, account recovery, or if required by law. The Commons may also retain and use your information if necessary to provide the Services to other Users. For example, just as an email you may send to another person through an email service provider resides in that person’s inbox even after you delete it from your sent files or close your account, messages you send to other members, as well as your contributions to Groups, may remain visible to others after you have closed your account. Similarly, other information you have shared with others, or that others have copied, may also remain visible. The Commons disclaims any liability in relation to the deletion or retention (subject to the terms herein) of information or any obligation not to delete the information. The Commons does not control when search engines update their cache, which may contain certain public profile information that has since been removed from the Common's publicly viewable data.
4. Memorializing Accounts If we learn that a User is deceased, we may memorialize the member’s account. In these cases we may restrict profile access, remove messaging functionality, and close an account if we receive a formal request from the member's next of kin or other proper legal request to do so.
As a members, you have certain obligations to other member. Some of these obligations are imposed by applicable law and regulations, and others have become commonplace in user-friendly communities of like-minded members such as the Carbon Commons:
Questions Regarding Compliance
Privacy Officer, Carbon Commons